Introduction

Time is life and it is the most precious and rarest human and organizational resource. Management has been interested in it since its inception as a science until now, as it believes that the effective and appropriate use of time explains the difference between achievement and failure. Time is capital that cannot be renewed or replaced, so there is no way to stop time cycles or recover it. Time constitutes the main essential element in the lives of individuals, groups and societies, as it is one of the most important elements that must be cared for, given its due and preserved. By managing time, goals are achieved and the optimal use of financial and human resources is achieved.

The difference between a successful person and a loser is not a difference in minds, but a difference in time management

Each of us has (24) hours in our day, without exception, and every person on this planet has this number of hours, but there are many people who say: “There is not enough time,” and they always have the characteristic of being busy, and they suffer from the accumulation of work and burdens. Are (24) hours a day not enough for them to get rid of their burdens and accomplish their tasks? – In fact – 24 hours are enough for everything, for sleep, work, and entertainment. This time is possessed by the richest people and the largest employees around the world, and also possessed by the poorest people, and the difference lies in In the way time is managed, we all need to manage our time in a systematic and professional manner, focus on our professional and practical lives, and have clear plans to start a distinct organizational life in order to invest time in the optimal way without regretting wasting it, so we must all To be skilled people in managing our time.

Time is a treasure. If you waste it, your life is lost. People who invest their time correctly have self-confidence, have the ability to develop rapidly and acquire many skills, and enjoy high productivity, quickly and efficiently. Time is like money, it can be wasted or invested, but it is more burdensome than money because Time cannot be saved or stored.

Concept of time

Time is known to be an extremely important resource. It is the most valuable resource we possess, and it is the most precious thing a human being possesses, because it is the container for every work and every production, and the true capital of a human being, as an individual or an adult society. Any human or productive activity takes place within a specific time frame according to an approved program. By the individual or organization.

Modern Management concept

Time management is the process of organizing and planning to invest time and divide it between different activities, to reduce its waste and make the most of it. As for time management in the administrative field, it is defined as: “a continuous process in administrative and technical work that includes planning, implementation, and continuous evaluation of the activities carried out by the manager during the official working period.” It aims to achieve high effectiveness in investing the time available to achieve the desired goals. Time management also depends on the leadership qualities and cognitive and performance capabilities that the organization’s manager possesses that qualify him to rationalize time and exploit it in the correct way that serves the organization. This is because administrative effectiveness is not an innate ability, but rather an ability that can Acquiring and developing it is one of the most important abilities that an administrative leader can learn. Manage your time properly, and you will end up working smarter.

Time types

• Creative time: This is the time for organizing work, future planning, and solving administrative problems in a scientific manner to reach sound and effective decisions.
• Preparatory time: It represents the preparatory time period that precedes the actual work, during which the work environment is prepared and information and facts are collected so that the required tasks are accomplished with the least time and effort.
• Productive time: It represents the period of time it takes to implement the work, tasks, and activities that were planned in the creative time, and prepare for them in the preparatory time.
• General time: through which sub-activities are carried out that affect the future of kindergarten institutions and their relationships with many other educational institutions.

The most important ideas in time management:

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• Determine priority and importance: Always think that this time will never come back and think carefully that every important and useful thing you do helps to accomplish part of your tasks and gives you a feeling of accomplishment and also completes the pending tasks.
• Avoid procrastination: If you are piling tasks on yourself, you are definitely not managing your time effectively. And procrastinate in implementation. The most important part of improving time management is achievement and productivity. When your tasks and work accumulate, immediately engage in the activity of managing priorities and the process of organizing and arranging, and think carefully, to have a culture of not procrastinating, to be a confident personality, and to have a good reputation in managing time. Many people have their companies fail. Their institutions are due to delay, and many opportunities go from the hands of their owners due to postponement and delay.
• Do not allocate one time to more than one task: Here I want to clarify the wrong concept of multitasking and executing more than one task at the same time. It is a positive thing and it works to complete the work quickly, but the opposite works to kill some time and many mistakes during work, and there will be no complete completion and sufficient time. For each task we performed alongside another task. Arrange your tasks according to the strength of your activity and energy, the most focused tasks, then the least and least. Each of us has a time when we are at the peak of our activity and our energy is at its highest level to the extent that allows us to complete the tasks in the required manner and in the shortest possible time.
• Start by evaluating your current approach and style, and see how well you organize your time so that you clearly answer the following questions: Do the important things well? Can I balance my time between different activities? When I make time to do something, can I focus and finish it? Continue with the system and arrangement, and when you fail in the system and arrangement and determine the priority, go back again to build a schedule of tasks and start organizing immediately. Do not despair or be reckless in the matter.
• Avoid chaos and distraction: They are the biggest distraction that wastes time and does not help us manage it as required to achieve the greatest amount of productivity. Focus is an important part of managing our time.

• What tasks do I need to do in the next 24 or 48 hours?
• Which of these tasks is most necessary to implement?
• What are unnecessary tasks?
• How well do you manage your time?

Time management theories:

Time management elements:

• Habits that help with time management.
• wake up early.
• Sleep enough at night.
• Playing sports.
• Performing prayer on time.
• Write a list of daily/weekly/monthly tasks.
• Completion and delivery of work.

Benefits of time management:

• Parkinson’s Law: This law is attributed to the British historian Cyril Parkinson, and it states that the amount of time a person gives himself to complete a task is the amount of time it will take him to complete this task, and it can be applied as one of the most useful methods for managing time and increasing productivity.
• GTD (Getting Things Done) technique: This method helps individuals who have problems focusing on one thing when doing a specific task get things done, by recording tasks on paper, then dividing them into small, executable items, setting priorities, and following up on tasks in a proper manner. Duplicate and delete what has been done.
• The pickle jar theory: The jar represents our usual day with its limited time, and our daily activities and tasks that we carry out are represented by the materials that we put in the jar such as sand, pebbles, and rocks. If the jar is filled with small things such as sand, there will be no room to put large things such as stones and pebbles, and this is exactly the case. It affects the lives of individuals during the day, as one must plan, set priorities, start with basic tasks, and leave the remaining time for small and unimportant tasks, and not the other way around.
• Rapid Planning Method (RPM): The rapid planning method is used to train the mind to focus on what the person wants to achieve by writing down tasks and sorting them according to commonalities, and then creating rapid planning groups on a new sheet of paper by writing the tasks, the desired result, and ways to complete the task.
• Eating the Frog Technique: This technique comes from the saying, “If the first thing you do every morning is eat a live frog, you can go through the rest of your day with the comfort of knowing that this is probably the worst thing that can happen to you all day!” The main idea behind this technique is that if the most important tasks are completed first thing in the morning, completing the rest of the tasks during the day will become easier and faster. It also helps individuals end procrastination and postponement of completing tasks and become more effective and productive.
• The Pareto Principle (80/20 rule): This rule means that 80% of the results come from 20% of the causes, meaning that most of the results achieved come from the least causes. This technique helps individuals prioritize the tasks that are most effective in solving problems, as well as analytical thinkers. By making a list of current problems, then identifying and analyzing their root causes, thus arriving at appropriate solutions in the shortest possible time and in the most effective manner.